Options Abound When Shopping for Wedding Reception Venues
A wedding ceremony is a joyous occasion couples will remember forever. As couples walk down the aisle after making their union official, the focus then shifts to the reception, where a fun-filled night of food, laughter and dancing awaits.
Nothing can trump the ceremony in terms of meaningful moments, but wedding receptions tend to last far longer. That's why couples devote so much effort to finding the right reception venue. As couples get to work on planning their post-ceremony party, they can consider a wide range of reception venue options.
Banquet halls are perhaps the most traditional option for hosting wedding receptions. They're also among the most popular, as the The Knot 2022 Real Weddings Study found that one in five couples had their wedding receptions at banquet halls. There's no end to the options available to couples who want to host their receptions at banquet halls, which run the gamut from more intimate venues to larger sites that can host hundreds of guests. Some banquet halls offer various rooms and even different styles of rooms, from traditional to modern, all at one site. Because banquet halls are designed to host special occasions like weddings, couples may find they are an especially planner-friendly option.
Beach reception venues are not limited to coastal communities. Though oceanfront venues are an option for couples who live on a coast or those opting for destination weddings, even landlocked locales have beach venues along rivers and lakes. When considering a beach venue, couples should inquire about contingency locations should Mother Nature not cooperate come the big day.
Keeping with a water theme, couples may want to look into celebrating on a boat or yacht. This option can make for an especially memorable and unique experience, but it's important to keep guests in mind before booking a boat or yacht for your reception. Some guests, such as aging relatives or loved ones with young children (at home or at the reception), may want to attend the reception but not stay for its duration, which is not an option on a boat or yacht. Others may be hesitant due to seasickness or another preexisting medical condition. If no such issues are likely to present, couples may find it hard to beat the ambiance of a reception aboard a boat or yacht.
The Knot reports a surge in the popularity of campground receptions in recent years. A campground reception can be ideal for couples who love the great outdoors and prefer a less formal and more fun-focused reception. This option may require a little extra coordinating on couples' part, as they will likely need to supply all of the food and beverages and may even need to arrange for guests to safely access the venue.
There's no shortage of locations for couples to host their wedding receptions. Each venue is unique, and couples can undoubtedly find a facility that has what they're looking for.
Questions to Ask When Vetting Wedding Vendors
The process of planning a wedding involves the coordination of many different components, including people. It can be stressful and it can be exciting. Chances are the couple-to-be will be handling conversations with vendors they may have never worked with before.
It may be tempting to simply sign on the dotted line when hiring wedding vendors and hope for the best. But the process can prove more fruitful when couples prepare for it by compiling a list of questions designed to ensure they know what they're getting before they enter into a contract.
Is the date available?
The most important question to ask is whether the vendor is available on the day you have chosen to get married. The house of worship or place where you will be exchanging vows should be set first, and then additional vendors can be interviewed to confirm their availability and the scope of their services.
How long have you been in business?
How long a company has been in business, and more importantly how much experience they have with weddings, can be a telling detail. Experience is not always indicative of ability, but vendors with long track records of success may prove easy to work with.
Are you insured?
Check if the vendor is insured. It can be a risky proposition to work with vendors who are not insured.
Will you be on site to oversee things?
From florists to private caterers to specialty performers, it is acceptable to ask vendors if they will be there the day of the wedding to manage things or if it will be a third party or another representative. Confirm all pertinent details, including who will be there on the day of the wedding, in advance.
What is your payment schedule and cancellation policy?
Understand how the vendor expects to be paid. Many businesses require a deposit up front to book the date. Some may want payment in full a week or so before the wedding day. Others may enable you to make monthly payments for a set period of time. Ask how the vendor handles cancellations, and whether any deposit or portion of the money already paid will be refunded.
When is the last possible date for making changes?
Know how long you have to make any changes to your plans, colors, music choices, or other details.
Are there any additional fees?
It's important to determine if gratuity, travel, overtime charges, cleaning fees, or any other charges are included in the contract or if it leaves room for additional expenses.
Is mine your only wedding that day? How do you handle conflicts?
Figure out if the vendor handles just one wedding per day or if they have staff to cover multiple weddings on a given date.
Do prices differ depending on time of day, month or year?
Certain dates are busier than others. Find out if the vendor charges a premium for holidays or particular times of the year.
Couples are urged to exercise due diligence and ensure contracts with vendors specify all details before signing on the dotted line.
Simple Tips to Plan a Fun & Relaxing Cocktail Hour
With so much on their dockets in relation to wedding planning, engaged couples can be forgiven if certain components garner less attention than others. The ceremony and reception are bound to stay on couples' radar, but what about the time in between saying "I do" and cutting a rug on the reception room dance floor?
Cocktail hours are a great way to keep guests entertained between the ceremony and the reception. Many couples use this period to take their bridal party wedding photos, so offering guests a little food and some drinks during a cocktail hour can benefit everyone. Planning a cocktail hour is not a significant undertaking, but couples can keep a few pointers in mind as they plan this interim period between the ceremony and reception.
· Opt for an outdoor cocktail hour when possible. Couples tying the knot in spring, summer or fall at a venue with ample outdoor entertaining space can choose to host the cocktail hour outside. This reduces the likelihood that guests will feel cramped and it also sets a positive tone for the remainder of the evening. A balcony, patio or rooftop entertaining area can be great spaces for guests to mingle prior to the reception.
· Offer seating. Cocktail hours tend be stand-up affairs where guests mingle with long-lost friends or relatives while enjoying some light hors d'oeuvres. However, older guests or guests with small children will appreciate some seating. Couples need not ensure there's a seat for each guest, but some strategically located high-tops and more traditional tables for guests with mobility issues can ensure anyone who needs to sit down can do so.
· Give guests something to do. If the cocktail hour will be a full hour or more, couples can consider ways to help guests pass the time. Some may be content to relax and chat with friends and family over a drink, but others may grow a little bored as the hour drags on. A photobooth or selfie station so couples can have a ready-made wedding album before the reception begins can be fun for guests. For less formal affairs, consider providing some popular outdoor games, like cornhole and bocce.
· Set a tone with music. Music can help set the tone for a cocktail hour, which is not meant to get the ball rolling on the dancing-heavy revelry to come during the reception. Some simple instrumental music, whether it's provided by a live string quartet or pre-recorded, can establish the cocktail hour as a peaceful period to relax, chat, eat a little, and enjoy a drink before the reception begins. Reserve the dance music for when the reception hits full swing.
It's easy to overlook the cocktail hour when planning a weeding. However, some simple tips can ensure guests enjoy the time between the ceremony and reception.
Did You Know?
A number of variables affect how much engaged couples will spend on their weddings. Personal preferences, location and the season in which couples get married are just some of the factors that can affect the final cost of a wedding. However, one aspect couples can count on regarding wedding spending is the reception will likely require the most significant financial investment. The Knot 2022 Real Weddings Study found that the average cost of a wedding in 2022 was $30,000. The study also found that the biggest investment couples make is the venue. Couples indicated they spent about 37 percent of their overall budget on a wedding venue. Though some couples may spend more than that and others may spend less, engaged couples currently planning their weddings should know that the cost of the venue where they will tie the knot will likely end up requiring the most significant investment of any component related to their wedding.
Tips to Plan a Perfect Honeymoon
Couples have much to look forward to when planning their weddings. In addition to the momentous occasion when they say "I do," couples can look ahead with excitement as they anticipate spending time with family and friends in a fun setting.
Though the wedding day is the focal point of couples' planning efforts, the post-wedding honeymoon also merits ample consideration. A honeymoon is the first trip many couples take together after tying the knot, and many will never forget this special excursion. As couples pore over the details of wedding planning, they may want to consider these tips to ensure their honeymoon is a trip to remember for a lifetime.
· Identify your dream trip. There are no rules regarding honeymoons. Though couples' budgets and professional obligations may factor into where they can go and how long their honeymoon can be, couples can discuss their dream trips and then determine if they can make those dreams come true on their honeymoon. Couples who have always aspired to backpack through Europe should consider that a possible honeymoon trip. If a food tour of Italy is on couples' bucket list, then investigate how feasible that might be for your honeymoon.
· Stay up on current events. It can be easy for couples to get lost in the weeds while planning their weddings and miss what's going on across the globe. However, knowledge of current events can be vital when planning a honeymoon. Faraway and exotic locales may seem tailor-made for a honeymoon, but that's only the case if such destinations are not plagued by civil unrest, conflict, natural disasters, or other events that can affect how safe it is to visit such places. The U.S. Department of State maintains a free, easily accessible list of travel advisories at travel.state.gov. The Government of Canada maintains a similar list at travel.gc.ca. Couples are urged to visit these sites before booking their honeymoon, particularly if they hope to travel internationally.
· Consider amenities and all-inclusive packages. All-inclusive packages can be a great deal, particularly for couples who want their honeymoon to be all about relaxing at a single resort destination. All-inclusive packages cover the cost of food and most beverages, making these options both convenient and budget-friendly. When going this route, couples also should decide which amenities they want to access on their trip. Access to a gym and/or spa, activities like parasailing, and other perks are just some of the potential amenities couples can look for as they choose a honeymoon destination.
· Collaborate. A honeymoon may be the first trip couples take after tying the knot, and it can lay the foundation for future collaborative efforts. Planning travel is not always so easy, so couples can work together and make any necessary concessions so each person gets what they want out of the trip.
Some simple strategies can help couples plan and enjoy a honeymoon they are likely to remember for a lifetime.
Dig Into These Wedding Cake Options
Something sweet comes near the end of a wedding reception and that is the joy the couple experiences knowing they have their entire lives ahead of them to enjoy together. However, there is another sweet treat that is shared near the conclusion of the wedding and it is typically served with tea and coffee: the wedding cake.
Wedding cake traditions can be traced back to the ancient Greeks and Romans. Cakes represented good luck and fertility for the couples tying the knot. The first wedding cakes were rather bland and breadlike, representing purity and virginity. Some were quite like the fruitcake now enjoyed during the holiday season. Eventually wedding cakes transformed into the sweet confections that are known today. The modern wedding cake as most know it debuted at the 1882 wedding of Prince Leopold, Duke of Albany. His wedding cake was actually the first to be completely edible. Previously, some cakes featured wooden broomstick pillars covered in icing, but the Duke's cake used a hardened type of icing, according to Edible Art Bakery and Dessert Café.
Couples today have many options when picking their wedding cakes. The following are some wedding cake tidbits to chew on.
· Couples can choose among various cake styles. Many opt for a classic style, which is typically a white or ivory tiered cake with simple, elegant decorations. Rustic cakes may be much less ornate, while modern cakes may be rectangular or square and feature clean lines and minimalist decoration. The cake should fit the overall theme and scope of the wedding as it is another complementary component of the larger celebration.
· Wedding cakes can be quite costly. Wedding Wire estimates the average wedding cake costs around $500. One way for couples to save on their cake is to have a faux cake on display, with one tier that is made from cake and can be cut. Guests will then be served slices of a sheet cake that is much less expensive.
· Couples have many flavors to choose from. Vanilla is classic and quite popular because it appeals to a vast number of people. Lemon, chocolate, and carrot are some other popular cake flavors.
· When it comes to frosting a cake, there are various outer coatings that will encapsulate the cake to make it both beautiful and durable. Buttercream, Swiss meringue, fondant, cream cheese, and ganache all can be used in various applications. Some bakers attest that Swiss meringue, due to the addition of egg whites, makes it a more stable option over traditional buttercreams, particularly during warm weather. Of course, couples can opt for a "naked cake," which usually has a scant amount of frosting so that the cake underneath peeks through.
· A groom's cake used to be tradition, but largely fell out of favor, although it is still alive and well in the American South. The groom's cake typically is less ornate than the wedding cake, and favors the groom's choices in style, interests and flavors.
Couples and their guests look forward to indulging in wedding cake near the end of the reception. The looks and flavors of a wedding cake can be as unique as the couple saying, "I do."
What to Know When Picking a Wedding Reception Menu
Lots of details require a decision when planning a wedding. Engaged couples may or may not enjoy tending to much of the minutiae involved in wedding planning, but the reception menu is typically one popular point of interest.
When picking a wedding reception menu, couples typically get to sit down with their venue operator or caterer and take a taste test so they can decide what to include and exclude come the big night. That typically results in some happy hearts and full bellies. But there's more to picking a reception menu than taste, and the following are some pointers couples can consider as they aim to provide a tasty meal for their wedding guests.
· Resist the urge to make the menu reflect your personal preference. Couples, particularly those footing the bill for their own weddings, may be tempted to pick exclusively foods they like for the reception. Though it's important that couples get to enjoy their first meal together after tying the knot, it's good to ensure that guests get to have an enjoyable meal as well. Resist any urge to let personal preferences dictate the menu, particularly if you have a restrictive diet. For example, vegans need not insist everyone eat a vegan meal at the reception nor should meat lovers insist that every plate end up with some red meat on it. Diversify the menu so people with various preferences can fill up and enjoy their dinner.
· Inquire about food allergies. When inviting guests, ask them to cite any food allergies they may have when they RSVP. Many banquet halls and caterers are now accustomed to accommodating diners with food allergies, but the earlier that information is communicated, the more time couples have to pick delicious foods that won't compromise the health of guests who must avoid certain dishes or ingredients.
· Align food with degree of formality. It's important that couples consider the ambiance of the wedding when picking a reception menu. A pig roast might be ideal for a backyard wedding, but something more formal is called for when dining in a lavishly decorated banquet hall. Couples can keep this in mind when choosing the menu. It's also notable that caterers tend to have a creative side, so they might be able to present certain foods in ways that match the vibe of the wedding even if those dishes would not ordinarily align with the ambiance of the reception.
· Leave the experimentation to the cocktail hour. If couples have certain exotic foods in mind, they can still serve those items but do so during the cocktail hour. Guests can simply turn down the chance to try exotic foods during the cocktail hour without going hungry. But a sit-down dinner should ensure every guest has something to fill their belly.
Picking a reception menu is a fun and filling component of wedding planning. Keeping some simple pointers in mind can help couples pick a menu everyone can enjoy.
The Benefits to Hosting a Wedding Ceremony and Reception at the Same Time
Streamlining the wedding planning process can help couples feel relaxed and enable them to more fully enjoy their big day. Hosting a wedding ceremony and reception at the same location is one way to streamline and simplify the planning process.
According to the wedding resource Here Comes the Guide, all-in-one venues are preferred by the majority of modern engaged couples. Couples contemplating such an approach can consider the following benefits to tying the knot and hosting the reception at the same venue.
· Streamlined planning: Rather than having to coordinate with two places, all of couples' attention can be directed to one location and working with one party coordinator. This can reduce the propensity for mix-ups.
· Ease of transport: Figuring out how to move between multiple locations and schedule hired vehicles and the like can be a chore. With one venue, guests simply arrive and are done with travel until the festivities end.
· Seamless transition: Sometimes there can be an awkward period between the ceremony and the reception. In such situations, a ceremony may end but the cocktail hour is still an hour or two away. A ceremony and reception in one locale can eliminate the gap, as such venues typically begin the cocktail hour a short time after the ceremony has ended.
· Better guest attendance: Guests who may find it challenging to get to two different locations, particularly those who don't drive or must rely on public transportation or a taxi, may find a single-location wedding more convenient.
· Outdoor ceremony: Couples who want to exchange vows outdoors often can do so when they have one wedding location because the nuptials are taking place outside of a house of worship, which may not allow for an outdoor wedding due to the sanctity of the location.
· Fewer travel worries: With a single location, it makes it much easier if inclement weather dampens the occasion because there is far less traveling involved.
Couples can keep in mind that a single-location wedding may come with some challenges. Unless the location is on the grounds of a house of worship, the wedding may lack the religious or spiritual component that some couples aspire to. Also, weather can cause issues if couples had hoped to have the ceremony outdoors and must move it into the same space as the reception as a plan B, necessitating a turnover of the room. Couples also may be limited in their photo backdrops, as there will not be two separate places where photos are taken, particularly if the wedding space is limited.
Hosting a ceremony and reception at a single location can benefit couples who want to simplify and streamline their wedding planning.